14.10.2019

How to write a certificate of work done sample. Drawing up a report on the work done at enterprises from officials and for different periods of time

Instruction

To begin with, compare the task given to you with the result in order to be sure that you really achieved it. If everything is in order here, then you can start writing a report. You can arrange several options. The easiest option is to state everything in a free form, like an essay. In this case, you can write in the report everything that you see fit, indicating all the smallest details, up to the number of cups of coffee drunk and exits.

A more complex, but professionally more accurate version of writing a report is in the form of a task. First, you should specify the task before you. Then list the resources used. All types of resources should be indicated, namely: time (how long it took you to complete the task), people (how many employees had to resort to help), finances (whether you met the planned budget). The following is a brief but clear description of the methods that you used in doing the work.

When the report is ready, carefully re-read it for possible shortcomings. Look, perhaps the report will be more visual if it is illustrated with tables, graphs or charts. Do not be too lazy to spend time compiling tables, attach them to. Management will appreciate such a rigorous approach to work. If the report requires it, be sure to hem it required documents. This can be a financial report on, an agreement with, or, in general, everything that demonstrates the work you have done.

There is no single strict form for writing a report. Each organization, as experience accumulates, develops internal rules and requirements for it. If this is your first time writing a report, try to make it meaningful and logical.

Instruction

Determine the form of reporting. can be textual and statistical. In the first, information is presented in the form of a coherent narrative, which, if necessary, is supplemented by tables, graphs and other illustrations. In a statistical report, the opposite is true: figures and diagrams are accompanied by brief textual explanations.

Set a time frame. The report can be written about for the week, quarter, year. But sometimes it is necessary to report on a specific event, the organization and conduct of which took several days. In any case, information about the timing must be indicated in the heading of the report, for example: “Report on the work of the department in the second quarter of 2011” or “Report on the conduct of office work on January 23-25, 2011”.

Design the structure of the report. Make the first section "Introduction", in which you briefly describe the goals you faced, the methods and the result of achieving them.

Next, select small sections that fully reflect: preparation, stages of project implementation, positive results achieved, emerging ones and options for their elimination. Pay special attention to the financial part. It must be singled out in a separate section and described in detail in accordance with the accounting department of the organization.

Write short and to the point. Don't think that the length of the report will emphasize its importance. On the contrary, the boss will appreciate your ability to express thoughts in a concise form, clearly and competently.

Supplement the main part of the report with appendices confirming the facts you describe. These can be invoices and other accounting documents, copies of letters of thanks, publications about the event in periodicals, etc.

Print the report on A4 sheets. Do not use frilly fonts and character sizes below 12. Number the pages. If the report is large, print a table of contents on a separate sheet, which will help you quickly navigate the text. Checkout title page and place the report in a folder.

General rules for writing reports

How to write a report correctly? Any report must meet the following criteria:

brevity. The report must clearly and concisely state all necessary information using simple business language.
The report must begin with a properly formatted title page (required for large reports).
If you still need to write a large report, then you must also draw up a table of contents and indicate on one additional sheet the main thoughts and ideas of the report.
Clear structure. The report should be logically structured. At its beginning, it is necessary to bring up to date, indicating all the necessary data, in the middle - the main ideas of the report, at the end - conclusions.
The sentences in the report should be short and well-formed, there should not be huge paragraphs. The use of headings and subheadings is encouraged. The report must be readable.
To disclose the topic, if necessary, draw up annexes to the report: diagrams, figures, diagrams, tables.
The report is best presented in a special folder.

Work report

Often, managers and directors require special reports on the work done from employees. How to write a report in this case? Be guided by the form of writing and formatting reports that is accepted in your company, and all the above tips will suit you. In addition, for the working report, the following recommendations can be distinguished:

The report does not have to be drawn up on a form if it is accompanied by a letter or an explanatory note.

If a report on work for a certain period is transmitted to the boss, then covering letter in this case is not required.

The travel report must be submitted together with the entire package of necessary documents.

The report should be written on standard sheets (A4) and drawn up in accordance with GOST R 6.30-2003.

For a large report, it is necessary to draw up a title page; for a small report, the title of the report can be indicated at the top of the first sheet. First you need to indicate the word "Report", then - its subject and the period for which reporting is given.

The working report begins with an introduction, which describes the problem, objectives and goals of the work carried out. If the report is a standard document with a fixed frequency (for example, quarterly or monthly), then an introductory part is not needed.

How to format a report in its main part? Here you need to list and disclose all the types of work that you have completed, while you must specify the deadlines for completing each specific task. If there is, then you should indicate the difficulties in the course of the work or the reasons why the work was not performed properly, explain why this happened.

At the end of the report there is a conclusion in which it is necessary to indicate the conclusions and evaluate the effectiveness of the work done in accordance with the tasks set.

A work report is not just a piece of paper, it is an important document that can seriously affect your career, so take it seriously in writing and formatting.

Study report

Another type of report is student reports, the most popular among them is a practice report, so let's talk about how to write it correctly.

An internship report is an important document confirming the successful completion of an internship by a student. The final mark for the practice, which will go into the diploma, will depend on this report, so you need to take seriously its writing and design.

How to write a practice report, where to start? In the practice report, it is imperative that the title page be correctly formatted. Surely your educational institution has templates for designing title pages, you can use the most suitable one and design your title page using its example. The title page should contain your last name, first name and patronymic, the enterprise where you had an internship, and the period of internship (from what date to what date).

The practice report begins with a description of the company where you worked. Indicate the basic necessary data - what is the name of the enterprise, what does it do, what are its main characteristics (how long has it existed, how big is the company, etc.).

If the practice was completely introductory and you did not accept active participation in the work, it will be enough to indicate basic information about the enterprise. The situation is different with industrial practice - most of the report should contain information about your practical activity and its results.

Next, you should specify goals and objectives (this will benefit you). The goal is what you want to achieve from the practice, describe the goal specifically and accurately, you can specify different goals. For example, to gain new knowledge related to the profession, to consolidate and learn how to apply theoretical knowledge in practice, etc. Objectives are ways to achieve goals. For example, a systematic visit to the enterprise where the student is doing an internship, and a careful study of his work; conversations on professional topics with employees of the enterprise; performance of various types of work on the instructions of the chief, etc.

The next important and main point that should be described in detail is all the activities that you were engaged in in practice. Many teachers advise their students to write down all their activities, even if it was a very short call to a client or a very light work assignment. One of the most convenient forms of writing this part of the report is as follows: first - full date(mark in order all days of practice), then - what the student did on each day of practice, and after - micro-conclusion (what did the student learn, what experience did the student gain). You can not draw a conclusion from each entry, but draw it up at the end by entering all the necessary information there. Your main goal in this part of the work is to fully and competently tell about what you did in practice, what kind of work you had. You can also note the difficulties you encountered and indicate possible reasons their appearance or focus on what you liked most in practice, explain why.

The final part of the report on student practice is a conclusion, a conclusion. It is by the conclusions in the report that the teachers will judge how well you mastered the profession, what you could learn, how much you were able to apply your knowledge in practice. Pay special attention to the formatting of conclusions. Clearly and in order (you can list) state everything new that you have learned and mastered in practice. In any case, write honestly, you don’t need to invent something that doesn’t exist, an experienced teacher will notice artificiality. Let it be a simple and honest story, but detailed and detailed.

As for the design of the report, it must comply with the norms and standards. What exactly, you can ask at your faculty, they will surely tell you. Well, in general, the font should be simple (Times New Roman), size - 12 points, line spacing - 1.5. A clear division into parts, chapters, paragraphs and lists, if necessary, is welcome. The report should be readable and informative.

Now you know how to write a report on work or on educational practice. We have outlined all the basic requirements for such reports, we hope that our advice will help you.

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In business practice, the reporting of subordinates to the head is widely used, because this helps to maintain the competitiveness of the company due to individual qualities. individual workers. Let's consider how to write a report on the work done correctly, what types of reports are there and which ones people of different professions have to write.

Reports in various enterprises

Each enterprise has its own degree of reporting, which depends on the specifics of the organization, the number of employees, the size of the enterprise and many other factors.

For example, the preparation of a report for employees in kindergarten is provided for at the end of the year, since the document highlights the results of the education and upbringing of children for the entire academic year.

Kindergarten, like other municipal educational organizations, is focused on the training programs provided for by the Federal State Educational Standard (FSES).

Therefore, the employee kindergarten First of all, you should indicate in your report the characteristics of the groups of children, development programs (in accordance with the standard), educational success and future prospects.

A report on the work done in another municipal institution, for example, in a house of culture, can be compiled by an employee for an annual period of work, for a quarter, a month, and even for a separate event. In it, the employee indicates a detailed description of the institution, which will define the subsequent content of the report, describe the success of the organization and focus on future activities.

The document can be drawn up by an employee in a free form in compliance with the minimum requirements for registration. However, the preparation of any document should be approached as responsibly as possible, since some enterprises require a strict form of accountability to comply with the regulations in accounting. It is best to use a template when writing a report.

For example, a report from an employee of the Council of Veterans (voluntary public association), first of all, should include information about the organization and the number of members of the association (it is advisable to indicate the merits of veterans by combining them into large groups).

The introductory part is followed by a description of the work that was carried out during the specified period, and the names of officials responsible for organizing and conducting events.

At the end, you should talk about the successes achieved and draw a general conclusion.

When compiling reports, one should not forget that in any reports on the work done, attention is paid not only to positive aspects activities, but also negative ones. This is due to the fact that knowing the failures of the organization or individual employees and finding a way to solve problems will help to adjust the activities of the institution, making its work more efficient.

For various periods of time

There are 4 types of reports by time period:

Daily report.
Weekly report.
Monthly or quarterly report.
Annual report.

For the preparation of a daily report, the format of a table or form is best suited, in which it is necessary to fill in the empty fields.

The fewer these fields, the better, because filling out the same document every day can take a lot of time for employees, and employees of not all specialties have such an opportunity.

This type of reporting is in demand for professions that require the implementation of a daily plan (seller, cashier, loader, carrier, manager, etc.).

If the company provides for the reporting of an official for a week, then in this case the document needs more detailed elaboration, since the size of the report directly depends on the duration of the period of employment.

In this case, the system of filling out small forms loses its meaning.

When an employee draws up a report on the work done, more attention should be paid to each stage, because a weekly or monthly report should contain all the nuances of work necessary to analyze the activities of the enterprise and each employee individually.

This form of drafting is suitable for builders, accountants, managers, etc.

Annual and quarterly reporting, unlike weekly reporting, does not involve the analysis of each step. The annual report is intended to fulfill general analysis work done. The document compares the result and the plan, puts forward proposals on how to improve labor efficiency.

This type of reporting is intended primarily for employees of educational institutions. For example, educators are required to prepare a report on the work done for the year in middle group in accordance with the training plan. However, annual reporting exists in all types of enterprises, as it contributes to business development.

For professions

An employee of a preschool educational institution interacting with children draws up a ready-made report in which he summarizes school year and conducts an analysis of the development of the GEF program by children. The plan of the report of the educator on the work done:

For deputies, the content of the report on the work done depends, first of all, on the direction of the activity of the State Duma employee.

In accordance with this, the composition of the information that the document contains is formed, and its volume, respectively, depends on the type of report. The report can be made in any form. The general content of the annual or quarterly report of a deputy includes the following items:

a name that fully reveals the content of the document;
list of completed works (events);
detailed analysis of the most priority areas of activity;
summarizing;
plans for the period following the reporting period.

For professions such as an artistic or music director, reporting can be of a very different nature, since it depends on the organization in which one works this employee. If it's state educational institution, reports will be mainly annual or quarterly. If a temporary employment contract was concluded with an employee, then most likely the employer will require him to report for one event or weekly reporting with approximate content:

For office professions, such as a secretary or an accountant, most often managers provide for weekly, quarterly and sometimes daily reporting due to the complexity of the implementation. official duties. When writing a report, you should be guided by job descriptions made by the employer. If there is no instruction, then the list of job responsibilities can be found in the employment contract. The document should indicate the amount of work performed and offer several options for rationalizing working conditions.

For people in positions such as HR, a daily reporting format is suitable, because. given profession involves the implementation of a daily plan drawn up directly by the authorities. As a reporting form, you should choose a form with fillable fields, which indicate:

the planned amount of work for the current day;
information about the work performed;
reasons for non-fulfillment of the plan;
reasons for overfulfillment of the plan;
Name of the responsible person;
date and signature of the employee of the organization.

The report of an employee associated with the medical field (head nurse, doctor, head of department, etc.) is most often quarterly or annual and has a formal meaning with approximate content:

the name containing the name of the profession of the compiler;
characterization of the compiler;
characteristics of the institution;
characteristics of the department in which the employee works;
list of professional duties;
documents in accordance with which professional activities are carried out;
activity structure;
department indicators (it is desirable to use a table format);
training;
summarizing;
suggestions for improving working conditions.

The document is often drawn up in free form, with the exception of those paragraphs where tabular data is required.

Feb 1, 2018 zakonadminnin

It is very important to make a report on the work done in order to briefly, but succinctly state the results of your activities. Are there special reporting rules that you need to know when starting to write such documentation?

Progress Report - Writing Requirements

Why do you need to write a progress report at all? Reporting helps:

exercise control over the performance of their duties by employees;
identify problem areas in the work of a particular employee and the department as a whole;
find out whether enough efforts have been made to solve the problem;
support labor discipline a team;
justify the cost of paying employees.

What are the main requirements for a report? You need to talk about the results of your work in a businesslike way, briefly, but at the same time indicating the entire amount of work done.

An intelligent report will not only give an idea of how well you have worked, but will also present you in a favorable light - an employee who can express his thoughts in an accessible way, highlighting the main thing and not being distracted by unnecessary details.

Report on the work done - what are the types

From the point of view of periodicity, the report can be weekly, monthly, quarterly, annual.

Sometimes an employee reports on a specific event (for example, how the presentation of a new book was organized, which took several days to prepare and conduct, or a three-day sales training).

The heading of the report should include data on the timing, for example, "Report on the HR seminar on October 7-9, 2015."

A business trip report is required for all employees, regardless of its duration.

A report on the work done can be written in text form and in statistical form. A text report is a coherent narrative, supplemented by various graphs, diagrams and tables.

And if you prefer a statistical form, then focus on illustrative materials, to which write explanations in the form of text.

Report Structure

There is no single standard for writing a report on the work done, as well as an employee's autobiography. Each organization may have its own requirements for the structure of such documents.

For example, this presentation looks logical: the first section is “Introduction”, in it briefly describe the tasks assigned to you, the methods that were used to solve them, and the result obtained.

In the "Main part" describe in more detail the sequence of your work:

preparation for project implementation;
stages of its implementation (indicate all resources used: marketing research, analytical work, experiments, business trips, involvement of other employees);
problems and difficulties, if any;
troubleshooting suggestions;
achieved result.

A report in the form of a table will look more visual, structured and concise.

If you often have to compile ongoing reports on the work done, it will be convenient to prepare a template in which you regularly need to enter the necessary data.

And in order not to forget anything important for the past working day, take a few minutes out of your schedule by writing down everything you did. Otherwise, you are bound to miss something.

When you prepare an annual report, analyze the dynamics of the results achieved, comparing with the previous year and giving a forecast for the next year.

As an addition to the main part of the report, attach materials that confirm the stated facts - copies of thank-you letters and entries in the guest book, press publications about the events held, checks and invoices.

It is better to separate the financial part into a separate section, which should be filled out as required by the accounting department of your organization.

The progress report concludes the Conclusion section. In it, you formulate the conclusions and suggestions that have arisen from the work done, if you consider them useful for improving the performance of your organization.

A report on the work done is printed using A4 sheets. Pages should be numbered, issue a title page.

When your document is long enough, make a separate table of contents - this will make your report easier to navigate.

There may also be a report like this:

FULL NAME.________
Job title_________
Subdivision_______

Main achievements for the past period:

in professional activity;
in terms of personal development.

What failed and why.
The need for additional training.
Suggestions for improving the organization of your work.
Desired areas of responsibility and career development.
Signature_______
Date of__________

The ability to write a sensible report on the work done will help you provide concrete evidence that you are working conscientiously, coping with your duties. And, besides, this is a weighty argument for the authorities, if you decide to raise the issue of

As a rule, the practice takes place three times during the entire time of the student's training. First they go through training practice, then production. final stage, which shows all the knowledge of the student and the skills he has mastered for the entire period of study, is the passage of undergraduate practice.

Each of these practices has its own characteristics. Teaching practice takes place in the second or third year. It does not imply direct immersion in the work environment. Rather, it is an external acquaintance with the work of the enterprise by listening to lectures and visiting excursions.

Industrial practice is a more serious stage of training. During the internship, the student is immersed in the work process and performs the functions of a full-fledged worker, but under the guidance of a curator.

Undergraduate practice is a crucial stage of education. In addition to the fact that the student fully fulfills the duties of a specialist, he must also show himself with the best side. Not only writing a diploma, but also further employment depends on this. If you are noticed during the undergraduate practice, you may well be offered a worthy profession after graduation.

No matter how all types of practice differ from each other, the goals and objectives of their passage, as a rule, are the same:

Summing up the training course;
Anchoring theoretical knowledge;
Mastering practical work skills;
Awareness of the activities that will be faced after graduation educational institution;
Studying the work of the enterprise from the inside.

At the end of each stage, the student is required to write a report on the practice. This is a document that shows what the student has learned, what skills he has mastered and what professional quality acquired during the internship. This is a very important work, since it is on its basis that a conclusion is made about the professional preparedness of the student.

As a rule, practice involves placing the student in conditions that will be usual for him after graduation, during direct employment. So, in order for the practice report to turn out to be as competent, high-quality as possible and contain all the necessary information, you need to carefully study the workflow of the enterprise where the student is doing the practice, all its documentation and regulations.

It is also desirable to fully describe your activities at this enterprise, talk about your achievements, give recommendations on how to improve the work of the enterprise. The report must be drawn up in accordance with all norms and generally accepted standards for the execution of documents.

How to write a practice report: where to start

Writing any internship report begins with the receipt at the university guidelines. This is a kind of instruction for writing a practice report.

The manual must be obtained from the department. It contains all the necessary information on the tasks of the practice, writing and formatting reports.

Example of a guidance note

The basis for writing a practice report is the practice plan. It reflects key tasks student during practice. As a rule, the plan contains 3-4 tasks.

Sample Practice Plan

A competent, structured practice report implies a thorough collection of information about the enterprise, analysis of this information, development of a plan to improve and improve the activities and workflow of the enterprise. Therefore, it is necessary to start writing a practice report, first of all, with frequent visits to practical classes.

Take your internship seriously, as writing a report isn't hard unless you really know what you're doing. If you have not mastered any material or did not understand any process, do not hesitate to contact the curators of the report. As a rule, there are two of them: from the enterprise and from the educational institution.

After you have collected all the information that you could collect about the enterprise, proceed to its analysis. Carefully study any documents and legal acts- they will be useful to you.

When the work with the information is over, you can start presenting it. Carefully structure the text, make it readable and understandable, so that it is easy for the teacher to read it and just as easy to give you an excellent mark.

The structure of the practice report is always the same. These are generally accepted rules that you need to be guided by when ordering your information.

Practice Report Structure

In general, if the educational institution has not put forward any of its requirements, the structure of the practice report looks like this:

Title page, which is drawn up according to all the rules. Usually, the following information is indicated on the title page: the name of the educational institution and specialty, the topic and type of the practice report, the surname and initials of the teacher who checks the report and the student who performs it, the name of the group in which the student studies, the name of the enterprise where practical classes are held , the city in which the educational institution is located and the year of writing the practice report.
Content with section numbering.
Introduction, which indicates the goals and objectives of passing practical classes. They are usually already given in guidelines to writing a report. In addition, the introduction indicates the expected result of the internship.
Main part. This section must be divided into theoretical and practical parts. In addition, the theoretical part should be divided into sections, and the practical part, as the educational institution sees fit. In this part, all calculations are made, the activities of the enterprise are described, all the necessary information about the organizational structure is told, analysis and comparative characteristics are carried out.
The conclusion is perhaps the main section of the practice report. The conclusion includes all the conclusions made by the student during the practical training. Immediately, an assessment of one's own work is given, and the efforts made are adequately assessed. In addition, in conclusion, it is imperative to give your recommendations on how to improve the professional activities of the enterprise.
Applications are the last structural section of the report. This is all sorts of data that can be referenced from the body of the report. The application is not numbered. This is mainly various documentation, interviews, extracts from legislation and other useful information.

Of course, reports different types Practices differ from each other, albeit slightly.

Types of practice reports

Practice Report

Since the training practice is the easiest type of practical training, the structure of the report on it also does not present any particular difficulties. It differs from the standard practice report structure in that, as a rule, it does not have a practical part.

Training practice takes place in group classes, so you need to use the opportunity and collect as much theoretical knowledge as possible about organizational structure of this enterprise. The goals and objectives of the educational practice exclude the student's immersion in the working environment, this should not be forgotten when writing the introduction and conclusions.

Field Practice Report

Industrial practice is a more serious stage than practical training. The report on production practice is drawn up exactly as indicated in the generally accepted standards, with the exception of cases when the educational institution puts forward its own rules for formatting the report.

Remember that the field trip is aimed at independent work and the student's own reasoning, so your opinion and your recommendations are very important in the report.

Report on undergraduate practice

Pre-diploma practice is the most important stage for the entire period of study. The structure of the report on undergraduate practice is preserved, but in the main part of the report or in the conclusion - at the choice of the educational institution - information about your thesis should be mentioned.

The fact is that during the undergraduate practice and writing a report, you must choose the topic of the graduation project, which must necessarily overlap with your specialty.

Do not forget to mention this information in the report, as your admission to the defense of the thesis and your grade in undergraduate practice, which also affects the final grade, depend on it.

To correctly write a practice report, we advise you to view examples of such reports on the site in order to follow them to create a competent work.

Certain documents must be attached to each type of report. This is a mandatory rule for every educational institution. The role of documents is usually an internship diary, a description from the place of internship and an explanatory note.

Explanatory note to the practice report

An explanatory note is a short, written by a student, summary of the practice report. It should contain all the actions of the student and information about the internship in general.

Explanatory note to practice - an example

The explanatory note should be one sheet of A-4 format and written in the same style as the practice report, that is, in the scientific one.

Characteristics for the practice report

A description of the report is not required for all types of practice. Usually a report on educational practice is submitted without this document.

Characteristics for the practice report - an example

The characteristic from the place of internship implies a brief review of the representative of the enterprise about the work of the student at this enterprise. As a rule, the characteristic indicates the student's attendance of practical classes, his participation in organizational process, the benefit of this student for the enterprise, the willingness of the student to join the ranks of professional employees.

Special attention is always paid to the characteristics, especially in pre-diploma practice.

Practice diary - example

The practice diary is a record of the student's practical training every day. The diary indicates the date, the work done for that day and the result of the work done. It is easy to fill in the practice diary, however, if you have not attended practical classes, then show your imagination and write down the invented actions in the practice diary.

Do not forget that this document must be signed by the enterprise and signed by the curator from the organization.

Practice diary example

Protection of the practice report

When the practice report is completed, it is time to defend it. We say right away that it is very easy to defend a report if you have had an internship and responsibly approached the tasks. You don’t even have to learn anything, because the skills you have worked out will surely remain in your memory.

You must navigate your report and know where to look if there is a lack of information.

Often, when defending a report, many teachers require a presentation made specifically for defense. There is nothing complicated in making a presentation. Its structure looks like this:

The first slide, which contains all the information that is written on the title page. This, in a way, is the title page of the presentation.
The second slide contains the name of the enterprise where the practice took place and the name of your supervisor from the enterprise.
The third slide is kind of an introduction. It should indicate the goals and objectives of the internship.
The fourth slide plays the role of a conclusion. It should cover all the results and conclusions made by the student.
In the next slides, you should briefly describe all the information that you consider necessary to cover from the main part. Whether it's relevance, your advice or recommendations, keep it short and smart.
The last slide shows the results of the presentation.

Practice Report Examples

How to write a practice report: rules and examples updated: February 15, 2019 by: Scientific Articles.Ru

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