Letter of request: samples and examples, rules for writing. How to write a memo to the director according to the sample, as well as how to correctly format an explanatory note

A collective letter in defense of an employee can be drawn up for various reasons and in favor of any employee of the organization. The document can influence decision-making on fundamentally important issues. The peculiarity of the document is in expressing the point of view of a whole group of people. FILESDownload a blank form of a collective letter in defense of an employee.docDownload a sample of a collective letter in defense of an employee.doc Rules for drafting First of all, a collective letter is a business document. It should contain polite requests to take into account some of the nuances of the case, to show compassion for the employee or to take him into account positive traits. Under no circumstances should you use colloquial expressions, become rude, threaten or be rude. This will not contribute to making a constructive decision on any issue.

Letter to the director

Use for this introductory words and constructions: if permissible, probably, as follows from, as known. 6. Business Etiquette requires starting the letter with the phrase “Highly Honorable” and writing the addressee’s first and patronymic.

Important

If they are not there, then at the end of the letter, before the signature of the head of your organization, there must certainly be the phrase “With respect,”. You can emphasize this respect in the text of the letter, using such adverbial cycles as: “having carefully studied your notes, your comments...”, “having carefully examined your proposals...”.

Collective letter in defense of the employee

Info

The most effective collective letters in defense of an employee are written competently, reasoned, with a specific statement of the problem and a polite request. The attached sample and letter form, of course, are not the only possible form of presentation.

How to write a letter to an organization

For example, if we are talking about reducing the rent, then it is important to indicate to what level: “We ask you to reduce the level of rent until the situation stabilizes to 5 USD. per m2 per day." If we are talking about providing services, then make your request as specific as possible, indicating the desired dates, price issue, etc.: “To equip a pottery workshop, we need a kiln for firing ceramics - we ask you to help us purchase it.

Attention

The cost of the stove with installation is 998 thousand rubles.” In this example, it is not entirely clear what kind of help is required from the addressee.

Effective Request Letter in 5 Steps

Why are you contacting me? Give a compliment to the recipient. By giving a compliment to the recipient, you answer his question: “Why are you asking me this question?” Note his past achievements or personal qualities.
“You are always ready to listen and find optimal way solutions to the problem of almost everyone who contacted you. And, to give you credit, you helped a lot of people.” “You are a leading expert in the field...” “You have helped many people resolve the most difficult issues in the field of...” This technique will allow the recipient to look at the request more closely and try to find an opportunity to satisfy it.

A compliment is appropriate when it comes to non-standard requests, when you need to win the recipient over, when you need to draw attention to certain merits and qualities that are necessary and important for the fulfillment of your request. It is very important not to cross the line between a compliment and rude flattery.

Be sincere. Step 3.

How to write a letter to the CEO

In the introductory part, you can refer to the regulations that guide you when writing a letter and which serve as the basis for requesting or providing information. 3. If the circumstances and essence of the issue are already known to the addressee and have been discussed in advance, then the official letter can be written without an introductory part, immediately stating the issue itself.
4. The main part of the letter should encourage action, persuade or explain. Its text should be clear, distinct, short and logical. The facts presented in it must be verified and objective, the digital data must be as accurate as possible. Write the letter itself in a businesslike, neutral tone. The text can be written in the first person in the exclusive or plural or from a third party exclusively. 5. Avoid unconditional expressions in the text of the letter.

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The successful activity of any professional community is, first of all, understanding and support from friendly Unions, participation in joint events and projects.” “Of course, your big goal is a clean and comfortable city for people.” Or voice a problem that is very relevant specifically for your addressee: “You, as a wise owner of the city, are probably concerned about the chaotic walks of children of different ages in unsuitable places, which leads to increased traffic accidents and an increase in child crime.” "

Your department has received more frequent calls on non-core issues, which takes up a lot of valuable working time.” Show how your request can help realize the opportunity: “And today, when our country relies on youth, it is difficult to find a more necessary, sacred cause than helping young men and women from disadvantaged families.

How to write a collective complaint against a manager or employee - sample complaint

It must be written only if the issue to which it is dedicated cannot be resolved over the phone or in an individual meeting, and also if it must serve as an official document confirming the very fact of its sending. Think about it in advance and make sure that you have chosen the addressee correctly and that the result will be within his competence if your letter is a request. 2. Only one question should be raised in one letter. Several questions are allowed to be presented only if they are interrelated.

The addressee must immediately understand the essence and category of your letter, therefore it must be expressed in the very first sentences. In them, inform not only the essence of the issue, but also the actions that you expect to get as a result.

If signatures are drawn up on a separate sheet, then when generating the next letter to another person (for example, to a higher, controlling organization), you will not have to collect them again. Registration In order for the document to have legal force, it is sufficient only to collect the signatures of all persons involved in the protection of the employee.

However, for insurance purposes, so that it can later be possible to prove the existence of the letter, it is registered. It’s good if the company has a secretary position, and the letter is addressed to the manager.

Then you can note the fact that the document exists with the secretary. If desired, you can appoint one employee as an authorized person so that he accurately reflects the general opinion.

Actually, this is how it is always done. The most proactive, encouraged by a large number of employees with a coinciding point of view, forms a document, collects signatures, etc.
But what if the director himself is traveling on an official assignment, it turns out that he is sending himself on an official assignment. Instructions 1. First of all, look in the charter of the society to see who has the right to issue administrative documents. If it is written there that only the boss (who is also the director) has the right to publish, then he must draw up the documents for the business trip. If you have delegated the right of signature to a deputy, the travel documents are signed by this person. 2. Complete the official assignment for sending on a business trip; it has a unified form No. T-10a. Here, indicate the destination of the business trip, its start and end time (according to the tickets), and the purpose of the business trip.

Sign the document. After completing your business trip, fill out the report located at the bottom of the form. 3. Issue an order to send the employee on a business trip (Form No. T-9).

How to write a letter to the head of an enterprise from an employee

In our city there are those who already provide such assistance - under the auspices of the mayor’s office, our Heritage charitable center operates on donations from citizens, teaching difficult teenagers folk crafts.” Or solve a problem: “Equipping specialized places for children of different ages to spend time will help reduce the level of child crime and minimize road accidents involving children.”

Describe the significance of the request When there is nothing to offer the addressee or in the context of this request it is inappropriate, then it is better to bring the addressee up to date. Here you need to describe the situation as fully as necessary to understand the relevance of the request and the importance of its implementation.

The significance of the request must be described in such a way that it “touches the soul.” If the request does not fall into the category of “touchy”, then you need to show the addressee the cause-and-effect relationship, which will ensure that the addressee fulfills the request.
If the charter specifies the delegation of the right to sign to another person, he must draw up the administrative document. Enter information about the business trip here: destination and period of the trip, purpose and reason (official assignment). Sign the document or give it to your deputy to sign. 4. Issue an order for your temporary replacement. If there is a deputy, appoint him to act as chief; if there is no such position on the staff, appoint another person. In the administrative document, specify the period of substitution and the reason (business trip), specify a number of powers. 5. Issue a power of attorney for the deputy to conduct business. Let's say, to represent the company's interests in the tax authorities. Also take care of signing financial documents. To do this, you can contact your bank and remake the signature card. 6. Draw up a travel certificate (form No. T-10).

This will be discussed in this article.

In what cases do they write a statement to the school principal?

An application from parents of students addressed to the director can be drawn up in a variety of cases:

• for admission of a child to 1st grade or expulsion from school (when transferring to another school);
• with a request to release the child from classes for a certain period due to valid reasons;
• with a request to exempt the child from physical training classes due to illness or injury;
• to explain the reasons for the child’s absence from classes on a certain school day;
• with a request to change the teacher, transfer the student to another class, repair the class at the expense of the school, etc.

Rules for writing an application to the school principal

• When writing an application, it is important to strictly follow the spelling rules. Applications containing errors, corrections or false information should not be submitted.
• When presenting the essence of the request, parents should adhere to a formal style. It is important that the content is presented fully, clearly, concisely and without unnecessary emotions.
• It is recommended to fill out the application on A4 sheet. It is advisable to compile it electronically so that any shortcomings can be easily corrected.
• On the left side you should leave a small indent of approximately 4 cm. This distance is necessary for comfortable reading of papers filed in large folders with materials.
• On the right side of the document there is a column indicating the name of the institution and the full name of the official to whom the application is addressed. In addition, the parent of the student who compiled the application indicates his full name.
• After the introductory part, the word “Statement” is written.
• The main text follows. The application is written in any form with detailed statement all the circumstances of the case.
• Then the parent indicates the date of the application in the lower left part of the document and puts his signature with a transcript in the lower right part of the document.

How to fill out an application for admission to 1st grade?

Many educational institutions post on their websites blank samples and examples of filling out applications for admitting children to study in 1st grade.

According to the provisions of Art. 9 of the order of the Ministry of Education and Science of Russia dated January 22, 2014 N 32, in the standard application for admission of a child to 1st grade, his legal representatives note:

1. Child's full name.
2. Information about the birth of the child.
3. Information about the place of residence of the child and his parents.
4. Contact details of parents or legal representatives.

In the introductory part of the application, parents indicate the full name of the educational institution where they plan to send their child for education. The date the document was compiled is indicated below. The application must be signed by the parent (legal representative of the child) who compiled it.

When considering an application, the correctness of filling out the document plays an important role. Therefore, parents who wish to draw up an application addressed to the school director must strictly follow the basic rules for filling it out and clearly describe the essence of the complaint or request, without making factual or grammatical errors.

Effective Request Letter in 5 Steps

Letters of request are an integral, important and necessary part business correspondence. On the one hand, these are tactful and diplomatic requests on current issues, on the other hand, they are a tool for achieving certain goals of the addressee. The purpose of any letter of request is to induce the addressee to take certain actions required by the author of the letter. How to write a letter of request to get as close to a positive response as possible?

Any letter of request must consist of a well-thought-out rationale and a clear statement of the request. In addition, you can use techniques that increase the efficiency of writing.

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Step 1. Who do you contact with your request?

Address the addressee personally, preferably by first name and patronymic:

“Dear Ivan Ivanovich!”, “Dear Mr. Ivanov!”

Firstly, you will express your respect to the addressee, and secondly, a request addressed to a specific person imposes responsibility on him for its implementation. There are situations when a request is addressed to a team or group of people. In this case, it is also advisable to personalize the appeal as much as possible:

“Dear colleagues!”, “Dear managers!”, “Dear junior employees!”, “Dear HR employees!”

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Step 2. Why are you contacting me?

Give a compliment to the recipient. By giving a compliment to the recipient, you answer his question: “Why are you asking me this question?” Note his past achievements or personal qualities.

“You are always ready to listen and find the best way to solve the problem of almost everyone who contacts you. And, to give you credit, you helped a lot of people.”

“You are a leading expert in the field...”

“You have helped many people resolve the most difficult issues in the field of...”

Free legal advice:

This technique will allow the recipient to look at the request more closely and try to find an opportunity to satisfy it.

A compliment is appropriate when it comes to non-standard requests, when you need to win the recipient over, when you need to draw attention to certain merits and qualities that are necessary and important for the fulfillment of your request.

It is very important not to cross the line between a compliment and rude flattery. Be sincere.

Step 3. Justification of the request

Any request must be justified as to why you are making this particular request. Enter the addressee into the context of your problem.

Free legal advice:

At this stage, you need to select the three most significant arguments for the addressee. It is best to build arguments according to the following scheme: strong - medium - strongest.

Requests come in different levels of complexity, so the recipient is not always interested in fulfilling someone’s requests. He needs to be convinced that fulfilling the request has potential benefits:

Offer to implement some attractive opportunity for him related to the fulfillment of your request:

“At all times, business-minded, enterprising people have strived not only to achieve material success, but also to leave their mark on the history of their Motherland, to be remembered for their good deeds, and to win respect.”

« The successful activity of any professional community is, first of all, understanding and support from friendly Unions, participation in joint events and projects».

« Of course, your big goal is a clean and comfortable city for people».

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Or voice a problem that is very relevant specifically for your addressee:

“You, as a wise city owner, are probably concerned about the chaotic walks of children of different ages in unsuitable places, which leads to increased traffic accidents and an increase in child crime.”

“Your department has received more frequent calls on non-core issues, which takes up a lot of valuable working time.”

Show how your request can help realize the opportunity:

« And today, when our country relies on youth, it is difficult to find a more necessary, sacred cause than helping young men and women from disadvantaged families. In our city there are those who already provide such assistance - under the auspices of the mayor’s office, our Heritage charitable center operates on donations from citizens, teaching difficult teenagers folk crafts.”

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“Equipping specialized places for children of different ages to spend time will help reduce the level of child crime and minimize road accidents involving children.”

Describe the significance of the request

When there is nothing to offer the addressee or in the context of this request it is inappropriate, then it is better to bring the addressee up to date. Here you need to describe the situation as fully as necessary to understand the relevance of the request and the importance of its implementation. The significance of the request must be described in such a way that it “touches the soul.” If the request does not fall into the category of “touchy”, then you need to show the addressee the cause-and-effect relationship, which will ensure that the addressee fulfills the request.

“From (date), according to lease agreement No. X, the rent for 1 m2 is 20 USD. in a day. Over the past three months, there has been a decline in trading activity due to economic instability and social unrest. The average profit from trading is 10 USD. per day, which is not enough even to pay rent. If measures are not taken, private entrepreneurs will be forced to close their retail outlets, which may negatively affect your income.”

Thus, you must make it clear to the recipient that fulfilling the request carries the prospect of receiving material or non-material benefits.

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Step 4. Statement of the request

When the addressee is prepared, you can state the actual request. The text of the request should be quite concise and extremely clear. In no case should there be ambiguity or understatement. For example, if we are talking about reducing rent, it is important to indicate to what level:

“We ask you to reduce the rent level until the situation stabilizes to 5 USD. per m2 per day.”

If we are talking about the provision of services, then make the request as specific as possible, indicating the desired dates, price issue, etc.:

“To equip a pottery workshop, we need a kiln for firing ceramics - we ask you to help us purchase it. The cost of the stove with installation is 998 thousand rubles.”

Free legal advice:

In this example, it is not entirely clear what kind of help is required from the addressee. It would be better to formulate the request more specifically: “We ask you to help us purchase a kiln for firing ceramics by transferring 333 thousand USD to the bank account of the company for the production and installation of kilns.”

Whatever you ask for, the recipient must know exactly when, what, how much and at what price you want to receive. A generalized request is more at risk of refusal, because the recipient does not always have the time and desire to deal with the details. In addition, you run the risk of not getting what you want by transferring the initiative to the recipient.

For example, private entrepreneurs wrote a letter asking for a rent reduction, but did not indicate to what level they want to reduce the rent:

“We ask you to reduce the rent until the situation stabilizes.”

As a result, they received a reduction in rent, but only slightly (by 1% of the existing one). Thus, their request was granted, but did little to change the position of the initiators of the letter.

Free legal advice:

In some cases, the text of the request can be bolded to make it stand out in the text, but do not overuse this technique.

Step 5: Summarize your request.

Repeat your request and emphasize how the recipient will benefit if the request is fulfilled. The request should be modified somewhat. It is best to construct a sentence according to the scheme: “If you fulfill the request, you will be happy.”

“If you meet us halfway and reduce rents until the situation in the region stabilizes, you will not only be able to save more than 150 jobs, but also will not incur global losses due to the complete absence of rent.”

But there may be other options:

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“You can be sure that every ruble of your charitable donations will go to a good cause and help those in difficult situation the boys will grow up to be worthy citizens.”

“You can be sure that every child’s smile will give you moral satisfaction from your difficult work, and your efforts and efforts are an investment in worthy and happy citizens of the near future.”

The main thing is to repeat the meaning of the request and the benefits of fulfilling it. The benefit does not have to be material. Remember that the addressee is a person, and feelings are not alien to him.

“We kindly ask you, I.I. Ivanov, organize a meeting of applicants with the main manager of your company. We will be grateful for your assistance.

With respect and gratitude,

Free legal advice:

Director of the employment center

“Dear Ivan Ivanovich!

Your company has been participating in the Career Guidance Program for applicants for several years now, helping them decide on their choice of profession.

As a HR manager, you are interested in training professionals, and we are ready to help schoolchildren begin to train masters of their craft. Today, the profession of manager is one of the most common, but many applicants do not have a clear idea of ​​its meaning.

In this regard, we ask you to organize a meeting of the general manager with applicants on March 23 at 15.00 at the base of your company.

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By telling the guys about the secrets of the profession today, you are laying the foundation for training real professionals tomorrow. Perhaps in a few years it will be one of them who will bring your company to new level development.

With respect and gratitude,

Director of the employment center

And don’t forget about the design of the letter – this is the “face” of the organization. If the initiator of the letter of request is an organization, then such a letter is drawn up on letterhead with the signature of the manager or authorized person. If you are a private person, then it is sufficient to comply with basic norms in the arrangement of letter elements. These details are legally and psychologically very important for the addressee and the formation of the correct image of the sender.

Free legal advice:

Thank you! Very annoying! I hope for results!

Thank you for the wonderful article. Everything is very professional and clear

Thank you for your wonderful help in writing the letter! You helped me a lot.

Thank you! Very much good article!

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In my opinion, the shorter the better.

Thank you very much for teaching me how to live in the field of letter writing!

Well. very relevant! Thank you.

Well, very relevant! Thank you.

Thank you, very clearly written

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Thank you, the information was very helpful.

Karina, unfortunately, we do not have such a sample.

Thank you. Very good article. And I need to write a request to the Mayor of the city with a request to install a sculpture (easel, about one and a half meters high) of the decorative genre of FINANCEIST and install it near our administrative building of the Ministry of Finance of the region. We are approaching the anniversary of our formation -100 years. How could this be beautifully played out in a request? Thank you.

• MasterCard

© Mental Skills When using materials

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Application to the school principal from parents - rules for registration

For some reason, many parents were faced with the need to write a complaint to the school principal. Such a document is considered official and must be drawn up in accordance with established rules. First, you need to understand in what situations it is worth writing a claim. Since in most cases a controversial situation can be resolved peacefully without attracting additional attention. At the same time, each parent must write a statement for any serious matter that requires notification to the manager educational institution.

How to write a complaint to the school principal?

Any parent strives to protect their child from negative aspects. But often it is at school that they happen. In most situations, the reasons for contacting the director may be unlawful actions of the teacher. In such cases, first of all, it is necessary to deal personally with the other party to the conflict. If such actions do not bring the desired result, then a written complaint should be sent to the school director. First of all, you need to figure out how to write a complaint against a teacher to the management of the institution.

The submitted document must reflect the following points:

• Indicate your personal information;
• It is also mandatory to indicate the full name. teacher, his contact information;
• FULL NAME. directors;
• It is necessary to voice your complaints against the teacher;
• If we are talking about serious offenses on the part of the teacher, then you should indicate your further actions and your requirements;
• Your personal signature with transcript and date.

But still, the most common is a complaint to the school principal from parents about a student. In this case, do not rush to contact the administration of the establishment. It is necessary to try to resolve the conflict without involving additional parties. If the parents or supervisor refuse to cooperate, all you have to do is file a complaint against such a student. It is necessary to indicate your full name. your child and his abuser, the causes of the conflict and your requirements for its resolution.

Free legal advice:

Sample application to the school principal

The application must be written correctly and include the following mandatory points:

Full title educational institution, FULL NAME. directors;

• Your data;
• The essence of the problem must be presented in a reasoned form;
• It is possible to offer options for solving a problem situation;
• Your signature and date of your application.

The claim must be drawn up correctly and legibly on A4 sheet, using a formal communication style. Since the document is official, corrections are unacceptable. It is prohibited to provide false information or use incorrect or offensive language.

Collective complaint from parents to the school principal

There are also situations when several parents are dissatisfied with the actions of the teacher. In this case, it is preferable to write a collective complaint from parents addressed to the head of the educational institution. This makes it much more likely that you will be heard and your request will be heeded. It is drawn up in a manner consistent with the standard claim. The only differences will be:

• The need to indicate the personal data of all parents with their contact details;
• Information about the other side of the conflict (this could be a teacher, student);
• The application will have several signatures.

Response to a parental complaint at school - sample

After submitting your application to the school administration, you will have to wait for a response. How long will it take and in what form will it be? By law, you are required to respond to your complaint within 3 days after it is registered. Most often you will receive an answer in writing. There is no generally accepted sample of the corresponding document. However, there are some rules that must be followed:

Free legal advice:

• Business style of correspondence - required condition document;
• The claim is written in free form, but with all seals and signatures affixed;
• In his response, the director reports on the measures taken to resolve the conflict and their effectiveness.

If it is not possible to resolve the conflict at the local level, then within 7 days the director is obliged to transfer your application to another department, for example, to the Ministry of Education. The duration of consideration of a claim in any government agency is 30 days. After which you will receive a detailed answer indicating all the points of solving the problem.

In children school age Situations often occur that cannot always be resolved without the involvement of parents. In such cases, competent actions of a relative can help the child in difficult moments. One of these steps will be to file a complaint addressed to the manager or other authorities.

Letter of request

A letter of request is one of the most common types of business correspondence. Among entrepreneurs, such letters are used when representatives of one organization contact another with a request for a service. Such messages can be used in completely different situations, for example, when there is a need to obtain information about products, see product samples, meet a business traveler, coordinate some actions, etc.

Rules for writing a letter of request

We bring to your attention a general template of such a document for downloading:

For obvious reasons, a letter of request does not have a standard template, but despite this it is a form of an official document. That is why, when drawing it up, you should adhere to certain standards established by the rules of office work and business ethics. Before moving directly to the basic rules for its preparation, it should be noted that it can be addressed either to a group of people (for example, managers, accounting department employees, lawyers, etc.) or to a specific addressee.

Like any other document, this letter must contain an introductory part, namely:

• information about the sending company making the request and the company to which it is addressed;
• reason for the request (“due to delay”, “due to receipt”, “based on the results”, etc.);
• references to the basis (“based on an oral agreement”, “based on negotiations”, “based on telephone conversation" etc.);
• purpose of the appeal (“to resolve the issue”, “to avoid conflict”, “to eliminate violations”, etc.).

What follows is the main part concerning the request itself. It must be expressed using any derivative form of the verb “to ask” (“we ask you”, “we make a request”, etc.), and since such a message is, in any case, a petition for some kind of service, it must be written in a respectful manner. It’s good if the request is preceded by a compliment (“knowing your great capabilities,” “admiring your organizational talents,” etc.).

If the letter contains several requests at once, then they must be indicated in separate paragraphs or paragraphs.

The unspoken rules of correspondence between organizations state that a response to a multi-stage request can also be sent in one message, with separate comments on each item. It should be noted that this type of correspondence reduces the volume of document circulation and, therefore, reduces the time for reading and processing such letters.

If the letter implies receiving a response within a certain period of time, then this must be indicated as correctly as possible in the text of the message.

As a rule, the secretaries of the organization send and receive letters (in large companies Entire departments do this.) After compiling or reading, they pass them on to the head of the enterprise for review. Exceptions are messages marked “confidential” or “personal delivery” - such letters are sent directly to the addressee.

Instructions for writing a letter of request

Since this message is part of corporate correspondence, the author must first be indicated, namely: the name of the sending company, its actual address and contact telephone number. Then you need to enter information about the addressee: also the name of the company and the specific recipient. Further in the middle of the line you can immediately indicate that this is a letter of request (but this is not necessary).

The next part of the letter concerns the request itself. First, it is advisable to justify it and only then express the essence of the request. At the end, the letter must be signed (it is better if this is done by the head of the company or an authorized, trusted person), and also indicate the date of creation of the document.

How to send a letter

The letter can be poisoned by email or via fax - this is fast and convenient, but conservative sending via Russian Post will allow you to formalize the letter in a solid and attractive manner. For example, you can make a request in writing by hand in beautiful calligraphic handwriting or print the text on good, expensive paper.

Attention to such little details will make it clear to the addressee how respectful the opponent is towards him, and will also once again emphasize the significance of the request. The only thing to remember is that letters via regular mail take a long time, so the message must be sent in advance so that the document is delivered to the recipient on time.

After sending the letter

This message, like any other document, must be registered in the journal of outgoing documentation. In the same way, the recipient of the letter registers the arrival of correspondence. In case of misunderstandings that occur in business relationships, recording the fact of sending and receiving letters will help to quickly understand the situation.

Examples of writing request letters with explanations

So, we have understood that a request letter is a letter that contains a request to the recipient. The purpose of the text is to induce the recipient to perform an action that is beneficial to the sender. The letter must contain a formulated request and its rationale. It is advisable to formulate the request in such a way as to justify why it should be beneficial for the recipient to comply with the request. The sender must not only know the rules for composing the text, but also take into account psychological nuances. Next, we will consider specific example templates depending on the situation.

Letter of request for funds

The letter is drawn up if it is necessary to obtain the allocation of funds from the state, sponsors, or individuals.

From the NGO “Help to Pensioners”

Member of the Legislative Assembly

Hello, Ivan Ivanovich. I am a representative of the non-profit organization “Help for Pensioners”. We help lonely pensioners: we bring food, help with cleaning and repairs.

Our organization has existed for 5 years. Previously, we managed to finance our activities ourselves, however, due to the expansion of NGOs, funds began to run out. We need money to rent premises, pay salaries to employees, and purchase equipment.

At a recent Government meeting, the President mentioned the difficult situation of pensioners and noted that the situation urgently needs to be changed. In this regard, I ask you for rubles for the needs of the NGO “Help for Pensioners.”

Sincerely, Petrova A. A.

The above text is compiled according to all the rules. He has:

• The name of the NPO and an explanation of its activities.
• A request for money, an explanation of its necessity (money is needed for rent and salaries).
• Mention of the President. It is necessary to justify the benefits of sponsorship for the official. What is the deputy interested in? IN career growth. Helping the organization will help achieve this goal.

The specific amount of funds that the commercial organization needs is also indicated.

Letter of request for delivery of goods

The letter is usually sent to the company's partners. It is advisable to justify the mutual benefit for both companies in the text.

To the head of the company "AAA"

From the head of the BBB company

Hello, Ivan Ivanovich. We would like to order a set of products from your company (to be specified). We became interested in your product at a regional exhibition.

If you agree, please inform us about the delivery terms and terms convenient for you. We guarantee timely payment. We hope this will be the beginning of mutually beneficial cooperation.

Our contacts: (specify).

Best regards, Boris Borisovich.

Letter requesting a discount

Typically, such texts are sent to the company's suppliers. For example, an organization organizes exhibitions. She has a supplier - a printing house that supplies brochures, stands, booklets, etc. The cost of services is quite high. The crisis came, and it became difficult for the company to pay for printing products. This may well be a reason to ask for a discount.

To the head of the Vostok company

From the head of the company "Zapad"

Hello, Ivan Ivanov. Our organization was affected by the financial crisis. The number of contracts concluded with us has decreased by 20%. Unfortunately, the crisis affected not only us, but also our clients. People cannot pay the same amount for our services as before. Therefore, we have provided a 25% discount on tickets.

Due to the difficult financial situation, our company asks you for a 15% discount for the remaining six months of cooperation under the contract.

We sent letters asking for a discount to all our suppliers. If 20% of our partners provide us with favorable conditions, our company will survive difficult times and will not close. We've already been given a discount by our landlords and phone company.

Best regards, Boris Petrov.

The letter contains the following important points:

• Explanation of the need for a discount.
• Indication of the exact discount amount and timing.
• An indirect indication that if the printing house does not provide a discount, the company will terminate the contract.

The text must be written in such a way that the letter is read to the end and agreed to the proposed conditions.

Request letter for rent reduction

Rent eats up the budgets of most organizations. Its reduction allows the company to stay afloat in difficult times. The letter should be sent to the landlord.

Head of the company "Plus"

From the head of the company "Minus"

Hello, Petr Petrovich. Our company was affected by the financial crisis. The purchasing power of consumers has decreased and business income has decreased. In this regard, we ask you to reduce the rent by 10%.

Throughout our cooperation, we have never delayed payments. We hope that you will make concessions to us and we will maintain our business relationship. We guarantee timely payment of rent, despite difficult financial conditions.

Best regards, Ivan Ivanovich.

It is important to mention in the letter that the company previously fulfilled its obligations in full. The landlord must be confident that the landlord will continue to make payments. The recipient must also understand that if he does not agree to the proposed terms, the tenant will refuse his services.

Letter of request for payment of debt

Debts very often arise in interactions between companies. If the organization is committed to further cooperation with the counterparty who has incurred a debt, a letter of request is sent.

Dear Ivan Ivanovich, we ask you to repay the debt to our company in the amount of rubles. All this time we continued to cooperate with you, hoping for continuation business relations. However, we are now forced to suspend the provision of services due to lack of payments.

The amount of your debt is rubles. We ask you to pay it before March 1, 2017. If the debt is not repaid, we will be forced to resolve the issue in court.

Best regards, Petr Petrovich.

The letter must include the following points:

• The exact amount of debt.
• The date by which the debt must be paid.
• Measures that the company will take if payments are not received.

The text may mention long-term successful cooperation with the organization. This should be a request, not a demand. The requirement is drawn up using a different template.

Letter of request for deferred payment to supplier

The organization supplied the company with a batch of products, but did not pay for it. A debt has arisen, but the debtor does not have the means to pay. In this case, it makes sense to write a letter requesting a deferment.

To the head of the company “Where is the money”

From the head of the company “Money is about to come”

Dear Petr Petrovich, we have not paid the debt in the amount of rubles. We do not shy away from our debt, but now we cannot make payments in full due to our difficult financial situation.

For 2 years, we have maintained successful business relationships with you and did not miss payment deadlines. Today we ask for payment in installments. Our company is ready to pay the debt in two stages:

• We will deposit rubles before March 1, 2017.
• rubles will be deposited before April 1, 2017.

We promise you to make payments on time. Thanks for understanding.

Best regards, Ivan Ivanovich.

Letter requesting payment for another organization

The company's debt may be paid by another organization. Of course, a legal entity will not pay for shares just like that. Typically the request letter is sent to a debtor of the company or another person who has obligations to the company.

To the head of the company “The money is about to come”

From the head of the company “Where is the money”

Dear Ivan Ivanovich, you have a debt to our company in the amount of rubles. Our organization also had a debt to another company in the amount of rubles. We ask you to pay our debt to the creditor in the amount of rubles. In return, we will provide you with an installment plan for the balance of the debt, which you previously requested. Thanks for understanding.

Best regards, Petr Petrovich.

Letter of request for assistance in resolving the issue

Any company can face complex problems, which cannot be dealt with without outside help. A letter of request for assistance can be sent if necessary, for example, for holding events. The request is sent to commercial organizations, government agencies.

Director of the company "AAA"

From a public organization

Dear Boris Borisovich, I am a representative of the public organization “Giving Good.” We organize and hold parties for children from the orphanage.

We ask for your help in organizing food supplies for the holiday. Of course, we will mention you and your company at the event. Representatives of the legislative assembly and the public will be present at the celebration.

You can contact us by phone XXX

Best regards, Ivan Ivanovich.

Let's combine all the rules for writing a letter of request. First you need to introduce yourself and talk about your activities. But the introductory part should not be drawn out. Our goal is to encourage the recipient to read the letter. If the text is too long, the recipient is unlikely to read it to the end. Then you need to start presenting your request. Accuracy is required: indication of deadlines, amount of funds. It is important to understand that the recipient must feel the benefit. Therefore, the letter must indicate why it would be beneficial for the organization to comply with the request. At the end, you need to say goodbye politely and without ingratiation.

Please help me write a letter to an official about reinstatement correctly.

The letter to the director should be short and to the point. You should not write multi-page retellings. A sample message can be downloaded for free from this link.

Letter to the director institutions may have different contents. Business requests from counterparties, local messages from organization employees to directors, which are in writing, are more effective than telephone conversations and oral conversations. The source of information on paper is stored on the desks of directors, company archives and someday becomes in demand. The claim template can be downloaded for free via a direct link.

The letter to the director should be short, clear and meaningful. You should not write voluminous texts or multi-page retellings. The exception is claims. Nobody is interested in ordinary offers and regular booklets. The appeal to the director must be given uniqueness, the main essence must be emphasized in a few lines. After writing the content, you should prepare for further development events. A person interested in the text will ask many questions. Thoughtful answers prepared in advance will be a good addition to the presentation and will emphasize the author’s competence in the matter.

Mandatory points in a letter to the director

• In the upper right part the name of the addressee is written, specifying the position and full name of the manager;
• Below are your own details and contact phone numbers;
• In the middle of the sheet, using polite phrases, an address by the name and patronymic of the director is entered;
• The introductory part consists of one or two lines;
• After the introduction, you need to immediately move on to the narrative;
• Each word of content must be thought through and checked several times;
• At the bottom is the date of writing, signature and transcript;

Probably everyone at least once had to face the need to write business letter. When compiling it, you involuntarily come to the conclusion that it is not at all easy. There are many business letter writing rules and regulations that you need to know. The article describes in detail the process of drawing up a document, provides samples of business letters, and discusses their types and design.

Form

Ready-made forms will add solidity and indicate the reliability of the company. They contain necessary information about an organization such as:

• Name.
• Address.
• Contact phone numbers.
• Website.
• Email.
• Logo.
• Other contact details.

There are no strict rules regarding forms. Therefore, each organization independently decides what information to include in them.

How to write business letters correctly? Preparation

Business letters are written and formatted in a certain way, subject to their inherent rules and requirements. Depending on the goal, the author thinks through the content in detail in order to obtain the result he is calculating. He must clearly understand what information the addressee already knows about the subject of the letter, what to base it on and what will be new in it. The arguments depend on what goal the author is pursuing. The process of preparing a business letter can be divided into the following stages:

• Studying the issue.
• Writing a draft letter.
• Its approval.
• Signing.
• Registration.
• Sending to the recipient.

Structure of business letters

When composing a letter, it is necessary to saturate it with information, that is, put all the necessary information there. It can be simple or complex. In a simple letter, the content clearly and concisely conveys information that generally does not require a response from the recipient. A complex one may consist of several sections, points and paragraphs. Each paragraph presents one aspect of information. These types of business letter samples typically consist of an introductory, body, and closing section.

Below is an example of writing a business letter - its introductory part.

The main part describes situations and events, provides their analysis and evidence. It is in this part that they convince that they need to act in one way or another, prove how things were and inform about the need to participate in any event, giving various arguments.

The conclusion contains conclusions that are made in the form of suggestions, requests, reminders, refusals, and so on.

An example of writing a business letter - its final part - is presented below. This summarizes the requirement stated in the main one.

All information provided should be optimally consistent and understandable.

Each letter begins with a centered address. This small part is extremely important. When choosing it, the author must consider:

• Addressee's position.
• The nature of the relationship.
• Formality.
• Etiquette.

There should be a polite form at the end of the letter. For example: “...I express hope for further cooperation (gratitude for the invitation)...” These phrases are followed by the author's signature.

Style

All letters must be written in an official business style, which means the use of language for official business relations. The features of such a language are formed under the following circumstances:

• The main participants in business relations are legal entities, on behalf of whose managers and officials letters are written.
• Relations in organizations are strictly regulated.
• The subject of communication is the activities of the company.
• Management documents generally have a specific addressee.
• Often, in the course of an organization's activities, the same situations occur.

In this regard, the information contained in a business letter should be:

• Official, impersonal, emphasizing the distance between participants in communication.
• Addressed, intended for a specific addressee.
• Current at the time of writing.
• Reliable and impartial.
• Reasoned to induce the recipient to perform any action.
• Complete for decision making.

Requirements

A business letter must meet the following requirements:

• Speech is standardized at all levels - lexical, morphological and syntactic. It contains many expressions, terms and formulas.
• The tone of writing is neutral, restrained and strict, without the use of emotional and expressive language.
• Accuracy and clarity of the text, without logical errors, clarity and thoughtfulness of formulations.
• Conciseness and brevity - without using expressions that carry additional meaning.
• The use of language formulas formed as a result of repeated situations.
• The use of terms, that is, words or phrases that have special concepts.
• The use of abbreviations, which can be lexical (that is, compound words formed by removing letters from parts of words: LLC, GOST, and so on) and graphic (that is, word designations in abbreviated form: grn, zh-d, etc.).
• The use of constructions in the genitive and instrumental cases.
• Phrases with verbal nouns (“provide support” instead of “support”).
• Using simple common sentences.

The above business letter samples are shown in full version (with body) below. The information meets all the requirements of an official business style.

Types of business letters

It is best to write a business letter on one specific issue. If it is necessary to solve several issues at once, it is recommended to draw up several different options.

Business letters can have the following content:

• Accompanying. Such letters are usually needed to inform you where to send documents.
  (How to write a business letter? A sample cover letter will help those who need to write this type of document.)

• Guaranteed. They are written to confirm any promises or conditions. For example, payment for work, rent, delivery times, etc. can be guaranteed.
• Thanks. They have begun to be used especially often recently. Such letters demonstrate good partnership tone. They can be issued on regular letterhead or on colored paper with a beautiful print.
  (How to write a business letter? A sample thank you letter is drawn up in free form, depending on the tasks that it solves. In this case, the letter itself short form expresses its essence. Such a sample, made on colored paper with an ornament, can hang on the wall in the company premises in a place of honor.)

• Informational.
• Instructive.
• Congratulations.
• Advertising.

There are also letters:

• Proposals for cooperation. Quite common in recent times, sent to organizations, are often of an advertising nature, for example, like this sample. It is quite difficult to write commercial letters; you need to take into account many nuances in order to get attention, and even more so, to become interested. But if you compose it according to the sample below, it has every chance of success.

• Invitations. They are sent, inviting them to participate in various events. They are usually addressed to a manager or official, but can also be addressed to an entire team.
• Requests.
• Notices.
• Requests and many others.

How to write a response to a letter. Example

The answer must begin by repeating the request stated in the first letter. Then the results of its consideration are given and approval or a reason for refusal is expressed. A business response letter may contain an alternative solution to the expected information. Typically it meets the following principles:

• Availability of a link to the first letter and its contents.
• Identical language means.
• Comparable scope and content aspects.
• Compliance with a certain sequence.

Decor

In addition to using corporate letterheads for business letters, it is necessary to take into account other subtleties when designing them. These are details, rules for abbreviations, writing addresses, headings, text length, field widths, and more.

Samples of a business letter help you compose it, taking into account all the subtleties and nuances. They are used by both beginning office workers and experienced workers. Thanks to the samples, they learn how to write letters correctly and save a lot of time.